LoCo: Keep Things Open

Recently I learned that an event we’d tentatively been expecting to attend as a group, didn’t happen. But all was quiet and as leader I’d assumed that the organisers has decided that the event couldn’t be run properly so had dropped the idea. but the problem was that we didn’t know.

The problem it turned out was a series of private emails between the two principle organisers who had managed to cross wires and misunderstand each other. Add in complexities of personal histories and the fact that they’ve never met in person and we ended up will a killed event.

So my thoughts were, should the organisation communication have been held in public, on the mailing list? Should that be a standard part of the procedure?

At least if it’s going on in the light of the list’s mailing list we can identify potential conflicts and attempt to defuse problems. If things do explode, then we’d be on hand to help pick up the pieces and salave what we could.

Thoughts?

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No Responses to “LoCo: Keep Things Open”

  1. For our (Pennsylvania) events we come up with an idea, have a person make contact, where applicable, and hash out some very basic basics and then toss it up on a wiki page, send link to the mailinglist&forums and invite collaboration, perhaps even have a meeting in IRC to get ideas flowing.

    This gets rid of the problem of single-point-of-failure, puts less stress on that contact person, and gives the whole team a feeling that they know what’s going on and how to contribute if they want to.

  2. felicia says:

    I think the girl (me) did not fully understand the intricacies of GMail (which she uses almost exclusively for Mailing List emails) and believed that all correspondence between her and the other party were being seen by the entire mailing list. When the communication screeched to a halt and no one else jumped in, the girl felt awkward, and bad. So make sure you understand how the email list works and who your talking to…the girl in this case failed in these two areas. The whole list should have been in all the emails.

  3. Martin Owens says:

    If it’s got the whole mailing list in the to field and the [ubuntu-us-ma] in the subject, then it’s mailing list.

    I admit that gmail doesn’t help with this, I have a whole folder for mailing list items, so I know when things are private and not.